“Let your first hour set the theme of success and positive action that is certain to echo through your entire day. Today will never happen again.” ~ Og Mandino
Ironically, time management isn’t about managing time, it’s about managing yourself (your focus, attention, energy) as time passes . In fact, time is the great equaliser since we all have 24 hours in every day. What will you do with yours? With greater awareness, clear priorities and better strategies for maintaining focus, you will quickly find yourself being more productive, less stressed, and accelerating your achievements.
These tips will help you to:
- Develop daily habits that easily keep you focused on what’s most important, so you can get more done.
- Eliminate unwanted and unnecessary distractions that steal your
- time and energy.
- Create a better approach of how you keep track and remember all that you want to do.
- Shift from worrying about all your to-do’s, to achieving more outcomes.
This is how it goes:
- Start each day with 15 minutes of planning. Set yourself up for success by getting clear on where you need to focus your attention and time, before other people or distractions pull you in the wrong direction. In as little as 15 minutes you can feel tremendous clarity and commitment on how you need to manage your time each day.
- Get clear on what outcomes you are working towards then decide “what is most important today?” What is not important or urgent for today? What action steps do you really need to take today and what can you reschedule for another day? Keep the list handy so you can refer to it throughout the day to make sure you stay on track.
- Plan the task, estimate the time. The biggest mistake people make is thinking they’ll get more done than they can in the time available, in addition to underestimating how long things will take to complete . The key to effective time management is learning to effectively estimate the time required and then schedule or arrange your day to ensure there are enough hours available.
- Know ‘where it all goes’. If you don’t understand how the hours and days pass and what you spent time on, you must start learning . Every day, for two weeks, monitor and take notes on where you spend your time. Write in your calendar or in a special note book that you keep with you at all times.
- Create a system that suits you best. The brain is a powerful thing, but it’s very poor at organising. If you’re serious about wanting to be more productive you need a system, and you need to keep it simple. Find what works for you and keep modifying it until it really works best.
- Focus only on the next step. There is always only one thing you need to do – the next step. Regardless of how many things are on your list, you only need to focus on the next step – just do the next thing.
- Be aware if you’re multi-tasking, or just task switching. Many people think they are multi -tasking when really they are just continuously switching between tasks, not making any real progress on either one. Focus on one item until it’s complete, or until you reach a certain milestone where taking a break makes sense, before moving onto the next.
Forsberg, Sam; Janzen, Chris; Baksa, Gina; Bailey, Paul (2012-09-07). 80 Tips Tricks and Perspective Shifts for Everyday Action (Kindle Locations 392-395). . Kindle Edition.